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Electronic institution card; applying for an extension as an institution with employees in healthcare professions

Would you as a nursing, obstetrics or physiotherapy facility like to extend your employees' access to the telematics infrastructure (TI)? Then you can apply for the follow-up card of the electronic institution card (SMC-B) for them under certain conditions.

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Online services

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Bezirksregierung Münster - Dezernat 16 (Elektronisches Gesundheits­berufe­register)

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Domplatz 1-3
48143 Münster

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Domplatz 1-3

48143 Münster

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Procedure details

The SMC-B (Security Module Card Type B) is an electronic institution card and electronic institution ID card in one. It enables people working in the healthcare professions in an institution to access the telematics infrastructure (TI). The TI networks all those involved in the healthcare system and will enable access to the electronic patient file (ePA) in the future, for example.

There are different SMC-Bs for different professional groups. There is an SMC-B for

  • Medical practices, dental practices and psychotherapy practices
  • Nursing, obstetrics and physiotherapy facilities
  • pharmacies

You can use this online service to apply for an extension of the SMC-B for institutions with employees that are not organized in chambers. These are

  • Healthcare, nursing and geriatric care facilities
  • Obstetrics facilities
  • Physiotherapy facilities

To extend the SMC-B, you must first reapply for the right to use the card from the electronic healthcare professional register (eGBR). You then apply for the SMC-B from a trust service provider (VDA). VDAs charge an annual fee, which varies from provider to provider.

  • They must be authorized to provide services.
  • They must be authorized to represent the institution externally.
  • The employee must have an eHBA.
  • You must pay the administration fee.

  • Required Documents
    • ausgefüllter Antrag
    • Scan oder ein Foto des Nachweises über Ihre Vertretungsberechtigung für die Institution (zum Beispiel Vollmacht, Satzung)
    • IK (Institutionskennzeichen)Nummer
    • Nummer der alten SMCB
    • eHBA (elektronischer Heilberufsausweis)-Nummer einer betriebsangehörigen Person

You can renew the SMC-B online as a nursing, obstetrics or physiotherapy facility:

  • Go to the specialist portal of the electronic healthcare professional register (eGBR) and complete the online application
  • Once your application has been received, it will be checked.
  • The review costs an administrative fee.
  • Once the check has been completed, you will receive an email with the result of the check and your process number.
  • You can use the transaction number to order an SMCB from a trust service provider (VDA) of your choice for a fee.
  • The VDAs charge an annual fee, which varies from provider to provider

There is a fixed administration fee of EUR 40.00. The selected VDA also charges its own costs for the provision of the SMC-B.
Administration fee: EUR 40

2 to 4 weeks

  • Contradiction

Status: 23.01.2025
Editorially responsible for prodecure description: Bundesministerium für Gesundheit + Bundesministerium für Gesundheit
Source: Federal Portal
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