Logo Bayernportal
Home > Procedures

Passenger transportation; application for advance payment of reimbursement of fare losses in local and long-distance transport

If you, as a transport company, transport severely disabled persons, their accompanying persons, assistance dogs or objects carried free of charge on long-distance or local public transport, you can apply for advance payment of the reimbursement of fare losses.

Online services & Forms

Online services

Responsible for you

Bundesverwaltungsamt - Referat VM II 4

Street address

Barbarastr. 1
50735 Köln

Postal address

50728 Köln

Website

www.bva.bund.de

Mehr zur Behörde

Procedure details

The Federal Office of Administration (BVA) reimburses transport companies in local and long-distance transport for fare losses incurred for the transportation of severely disabled persons and their accompanying persons.
They can receive an advance payment for the current calendar year amounting to 80 percent of the most recently determined reimbursement amount (final payment). The advance payment is paid half on July 15 and half on November 15.
Those who have already received refunds from the BVA can apply for an advance payment:

  • Transport companies
  • transport associations
  • Local transport organizations

If you have switched from state reimbursement to federal reimbursement, in exceptional cases you can receive an advance payment based on your last final payment notice.

You cannot receive advance payments.

You must repay the advance payments if you do not submit the required proof by the deadline.

You can apply for an advance payment if the company entitled to reimbursement has already received a reimbursement payment (final payment) from the Federal Office of Administration.


Please note:
If you are a new company that has not yet submitted any calculation documents, you must first provide proof of the final fare revenue for the relevant calendar year by the deadline.

  • Required Documents

    You do not need to submit any documents.

You can apply online or by post to the Federal Office of Administration (BVA) for an advance payment for the reimbursement of fare losses on long-distance and local transport:

Apply online:

  • Go to the website of the federal portal and complete the application form for advance payment online.
  • Submit your application online.

Submit an application by post:

  • Download the application for advance payment from the BVA website.
  • Complete the application. Print it out and sign it.
  • Send the signed application by post to the Federal Office of Administration.
  • You can send the application to the BVA in advance by e-mail for faster processing.


Your application will be processed and checked by the BVA. If you meet the requirements for an advance payment, you will receive the amount due to you.

There are no costs.

  • Application deadline: You must submit the application for the current year within the current year.
  • Objection deadline: 1 month after notification
  • Deadline for appeal: 1 month after notification of the notice of appeal

Applications for advance payment are based on the statutory payment dates of July 15 and November 15 of each calendar year.

Fare income is always calculated on a gross basis.

  • Objection
  • Action before the administrative court

Status: 11.02.2024
Editorially responsible for prodecure description: Bundesministerium für Arbeit und Soziales
Source: Federal Portal